# Existing: Paper-based system

<h5>Form prep</h5>

- Clients fill out forms.
	- Some are completely filled out - 99% done [online](https://oregonhorsebackriding.com/forms/), but some of these are via iPads loaned out from the counter during check-in, if clients haven't checked in ahead of time.
    - 1% manually in person (should have been completed by 5pm the day before, right?)
- Completed forms are delivered to `office@candmstables.com`.
- (Back Desk) Forms are printed as they come in.

<h5>Payment & Initial Ride Group Organization</h5>

- Clients check in at front desk.  
	- Front desk checks for paperwork.
    	- If no paperwork, they're loaned an iPad.
    - \[Paperwork is complete from a client perspective, no matter how it was done.\]
	- Payment is collected.
        - In some situations payment information is stored on an [air gapped](https://en.wikipedia.org/wiki/Air_gap_(networking)) machine for security purposes.
        - There is no pre-pay option available at this time.
    - Information is added to the paperwork:
		- Payment info (how they paid and the amount.)
        - Rider ability is copied from the form to the top right corner (for easy access for the corral staff.)
        - Ride length is copied from the form to the top right corner (for easy access for the corral staff.)
        - \[These fields in the top right are hidden from clients on the web form.\]
	- Paperwork is physically organized into ride groups on a single clipboard, and handed off to the corral.
    	- The `Horse Daily Work List` form is prepped with:
        	- Date
            - Time
            - Guide's name
            - Number of riders
            - Type of ride (beach, trail, etc)
            - Total dollar amount of the full ride group

<h5>Corral - Horse Assignment</h5>

- Fills out the horses as they're assigned, using `Horse Daily Work List`.
	- Each client form is brought up during check-in, the name of their assigned horse is added to the top right corner, along with rider ability, ride length, and payment amount.
	- Individual client forms are kept with the `Horse Daily Work List`.
- \[Riders depart\]
- Corral finishes with rider group packet on the clipboard, brings it back to the front desk.

<h5>Front Desk - Additional Info, Closing</h5>

- During the ride, check in times are recorded in `Horse Daily Work List`.
	- Different rides have different check ins; some need more than others.
	- Once the ride group has returned, the combined ride group packet is scanned in and added to the Front Desk machine (current network name `DESKTOP-A8AM3RN`) in the following location: 
    	- `C&M DOCUMENTS`
        	- `2. Permanent`
            	- `INCOME-RECEIPTS`
                	- \[##Month\]-EMSCo Daily Reports-\[####Year\] e.g. `12-EMSCo Daily Reports-2021`
                    	- \[##MonthNumber]-\[MonthName] \[##Day] e.g. `7-July 21`
                        	- `Daily Rider Forms`
- Done with this group, on to the next!